Once a project closes, various factors can lead to it not being awarded. In these instances, adjust the Status to indicate solicitations are being Rejected or Rejected and Rebid.

Setting up your project to allow bidders to ask questions and posting agencies to publish responses.

Awarding your solicitation in PennBid is a streamlined, straightforward process that allows you to choose the manner and extent of items you are awarding, ending the bid management phase of your project.

Managing Bid Events such as Pre-Bid Meetings, Site Visits, or similar, that occur during the bidding period.

When setting up a solicitation, you can select the NIGP Categories applicable to the project as well as the County location.

At times it makes more sense to clone a project that already exists than start from scratch. This is especially helpful for multi-prime projects or term contracts.

The PennBid Program completes required DBE notifications for many engineering firms and public agencies and provides a final report that can be sent to the funding agency at minimal or no cost.

Editing your Vendor Company, Contact and other Account information.

This guide demonstrates how to establish a very basic online bid form used to request answers, unit prices, documents or other materials for goods or services. 

Exporting Bidders Lists – Retrieving a list of all bidders who have taken an action on a specific project.

Bidders can upload one or more supporting documents with each bid submission. Within PennBid, these documents can easily be downloaded and printed.

There are two ways to go live when you’re ready to show your project.

To begin, log in to PennBid and click Bids on the left toolbar. On the top blue toolbar, click the + icon on the right.

Bid Submission – The process of completing all required fields, uploading all mandatory documents, and submitting the proposed bid prior to the project due date & time.

Moving a bid due date and/or time due to weather circumstances and notifying all bidders via addenda.

This document facilitates the inclusion of “Instructions to Bidders,” within the bidding documents for those agencies not using industry-standard documents.

Addenda – A written change, addition, alteration, correction or revision to a bid, proposal or contract document.

Bidders List – The list of vendors who added themselves to the plan holders list by downloading a document, asking a question or verifying their intent to bid.

Multi-Prime Project – A project that includes more than one contract/bid form but shares the same scope of work.

New Project Review – Process of reviewing your project for accuracy, adding documents, and finalizing details so that the project is ready to “go live” in the system.

When a project reaches its due date/time and received zero bids, know Your Options Before Opening.

With PennBid’s Two-Step Unsealing process, agencies can separate Technical and Pricing elements of the bid or RFP, allowing each to be opened and evaluated separately.

Opening bids is a quick and easy process that offers comprehensive access to bid information and documents submitted by bidders.

This document is intended to facilitate revisions to the “Instructions to Bidders,” AIA Document A701- 2018 Edition.

This document is intended to facilitate revisions to the “Instructions to Bidders,” EJCDC Document C200, 2018 Edition.

To optimize the video upload process and prevent potential delays, please follow these recommended guidelines.

When setting up a solicitation, there are three options for pricing results visibility: Hidden, Public Summary and Public Details.

When a solicitation is private the posting agency controls who has access to the project and the ability to bid on a solicitation.

Drastically reduce the advertising costs for public bids and solicitations, along with lowering costs associated with onsite bid opening.

This brief document is intended to assist those new to the public bidding process and to promote greater bidder inclusion.

What is, and the purpose of surety bond, bid bond, performance bond, and payment bond?

A guide for uploading and managing the documents that are essential to, or associated with your project.

Creating an account to submit bids or respond to solicitations. This document provides a step-by-step guide on how to register on the PennBid System.

If you no longer wish to receive notifications about new/available projects on PennBid, follow the steps included in this document.

How to located and download/export the bid bond associated with your project bid for the awarded bidder.